NetCash Match History
Overview
The Match History page displays all completed matches, regardless of match method. Users can review matches here and unmatch if needed.
Accessing Match History
Navigate to NetCash > Bank > Match History
Filter down results as desired
- Matched From/Matched To: Enter a date range
- Matched By: Select the match method including Auto Match, Reviewed Auto Match, Manual Match, or the individual's name who performed the match
- Bank Account: Select the bank account(s)
- Automation Rule: Select the automation rule(s) that apply
- Match Group: Once matched, each transaction has a numbered match group assigned on the transaction record.
- Match Issues: Filters only matches with recorded errors.
Creation Error indicates that one or more payments failed to create during bulk cash application, so the match group total is short the failed amount. Unmatch the group, create the missing payment(s), and re-match.
Out of Balance indicates that the bank total does not equal the matched GL total. Unmatch the group, correct the underlying transactions, and re-match.
3. Once you have filtered to your desired results, you can review and unmatch any transactions as needed.
Match history on transactions and line dialogs
Match history also appears in two places outside the Match History page: on NetSuite transaction records and inside the line dialogs in the NetCash app.
NetCash Matching tab on NetSuite transactions
When Show Match History on Transactions is enabled, a NetCash Matching tab appears on transaction records in view mode. The tab lists every line on the transaction that hits a bank or credit card account configured in NetCash, so an accountant or auditor can see on the record itself whether each line has been matched.
The tab is off by default
The setting is off for all customers, including existing ones. To turn it on, go to NetCash > Setup > System Setup > System Features and check Show Match History on Transactions in the Matching section. See NetCash System Settings. The setting controls only the tab on NetSuite transactions. The Match History subtab in the NetCash app dialogs (described below) always shows.
| Column | Description |
| Line Number | The line on the transaction. |
| Account | The NetCash bank or credit card GL account on that line. |
| Matched Date | The date the line was matched. Blank if the line is not matched. |
| Review Match | A link to the match in Match History. Blank if the line is not matched. |
Unmatched lines are still listed, with Matched Date and Review Match blank, so the tab also answers whether a line is still waiting to be reconciled. Select Review Match to open the Match History page with that match group selected.
- The tab shows in view mode only. It does not show while creating or editing a transaction.
- The tab shows only when the transaction has at least one line on a NetCash bank or credit card account.
- The A/R and A/P lines that NetCash books during cash application are not listed on the tab. They do appear in the dialog subtab described below.
Match History subtab in the line dialogs
The GL line dialog and the bank activity dialog in the NetCash app each have a Match History subtab. Access the line dialogs by clicking into any GL or bank transaction from Manual Match page, Match History, or reports.
The Match History subtab shows the match group and details on the bank or GL lines the transaction was matched to.
A GL line on a transaction that is still pending approval is matched but not yet posted, so its type is labeled (Pending). If the line is not matched, the subtab reads Not Matched.
Unmatching
Permission Required
- In order to unmatch, the user must have Full permission level on the NetCash Match Item and NetCash Match Group permissions.
- In order to unmatch and delete the system-created transaction, the user must have Full permission level on the NetCash Match Item permission and Full permission level on the NetSuite Journal Entries permission.
- In order to unmatch and void the system-created transaction, the user must have Full permission level on the NetCash Match Item permission and Edit permission level on the NetSuite Journal Entries permission.
To unmatch, locate the match and click the unmatch icon on the match card. If NetCash did not create any of the matched transactions, the match is removed and the underlying bank and GL transactions remain intact.
If NetCash created any of the matched transactions, a confirmation dialog appears asking what to do with the system-created transaction.
- Delete: Removes the system-created transaction. This is the default recommendation.
- Void: Voids the system-created transaction instead of deleting it.
- Keep: Leaves the system-created transaction in place and only removes the match.
Default preference
To make Void the default recommendation, enable Prefer Void Transaction in NetCash system settings.
Void constraints
Whether a transaction can be voided depends on the NetSuite "Void Transaction Using Reversal Journal Entry" Accounting Preference.
- Deposits cannot be voided.
- Bulk journals cannot be voided.
- Checks and NetCash custom transactions require the preference to be enabled.
- Customer Payments require the preference to be disabled.
