SuperSync Files - Archive Files

Overview

SuperSync Files version 0.6.0 introduced the capability to archive files that exist in the NetSuite File Cabinet using NetSuite Saved Search formulas. This guide will walk you through the process of one-off archiving of files or on a schedule as well as how to see what files have been archived in NetSuite. 

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Prerequisites: SuperSync Files Version 0.3.2. NetSuite Administrator Access. This requires a working knowledge of SuiteQL.

Step by Step Process

1. Navigate to SuperSync Files > Configs and select Record Type Configs. View full size
2. Select Edit for the record type in need of archiving. View full size
3. Select Other Settings. View full size
4. Check the Enable Automatic File Archive box and select Save. View full size
5. Navigate to SuperSync Files > Configs > File Archive Script Configs and select New. View full size
6. Select and submit Name. View full size
7. Navigate to the Saved Searches field and select the dropdown. View full size
8. Select the Saved Search that meets your criteria and select Done. View full size
9. Select Save. View full size
10. Select View. View full size
11. Select Schedule Archive. View full size
12. Select OK. View full size
13. Select Scheduled from the Status dropdown. View full size
14. Schedule as needed and select Save. View full size
15. Select Parameters. View full size
16. Select the link to the SFF | Archived Record Config. View full size
17. To test you can select Run Archive Now. View full size
18. After completion select X. View full size
19. Navigate to Documents > Files and select File Cabinet. View full size
20. Expand SuiteApps and select com.scscloud.files. View full size
21. Select Archived. View full size
22. A folder titled SSF | Archived Files will display including the date the files were archived. View full size
23. The archived files now have a title prefaced with SSF |. View full size

Now that the files have been archived, they can be deleted or dealt with as desired.

Troubleshooting

If any difficulties or issues arise, please reach out to supersync@netgain.tech for resolution.