NetLease - Time Machine Leases
Use Case: Circumstances may require a current lease record to be completely refreshed or reverted back to a prior period. NetLease has a function called Lease Time Machine (previously Refresh Leases) that will cause all the journal entries to be deleted through the selected period.
STEP BY STEP PROCESS
- Navigate to NetLease > NetLease Setup > Time Machine.
- Optional: Enter any desired filters if you would like to narrow down the results to a subset of leases and wait for the page to refresh.
- See the Flagged for Mass Update article for more information on how to utilize this specific filter.
Note
If there are more than 1,000 leases in the Leases to Rewind list, Mark All will be auto-selected and cannot be unselected. If you would like to be able to individually check the box for specific leases, filters will need to be applied to reduce the Leases to Rewind count to less than 1,000.
- Required: Select a From Period
- A Full Rewind will PERMANENTLY delete all transactions and flip the status of the lease back to pending. In a pending status, all fields on the lease record are editable.
- Providing a period will PERMANENTLY delete all transactions on or after this period and revert the lease back to how it was at the beginning of the selected period.
- Optional: Select a lease refreshing option:
Option | Description |
Regenerate Schedules | Check this box to trigger the re-generation the amortization schedules following the refresh. |
| Delete Payments | Check this box to delete all the custom payment records of all selected leases as part of the refresh. |
| Delete Bills | Check this box to delete all the vendor bills generated from all selected leases as part of the refresh. |
Delete Leases | Check this box to delete all selected leases as part of the refresh. |
- Once the desired leases and options are selected, click the Submit button.
- A warning box will appear, prompting you to type "CONFIRM". This is a safeguard in order to proceed. As this is an action that cannot be undone, make sure that you have selected the correct leases and are sure you wish to permanently delete all journal entries associated with that lease from the selected period. Once you have confirmed, type "CONFIRM" and hit OK.
- Continue to click Refresh until the status shows Complete. You will see a list of your Refreshed Leases.
- Click the hyperlink of a refreshed lease to see the updated lease record.
Note
The Time Machine function will not delete any entries from periods that are closed. If you would like to select a closed period as the From Period field, you will first need to enable closed period selection.
- Navigate to NetLease > NetLease Setup > System Setup.
- On the General tab, scroll to the bottom and check the "Allow Closed Period Selection" field. As shown in the screenshot below.
- Click Save.