NetLease Suitelet Access
Overview
Suitelet access determines who can perform different actions in NetLease. To limit access to the actions in the system to specific users, follow the steps listed below.
Note, the role "Administrator" and "NetLease Administrator" should be selected for each action. If these are not selected, individuals who should have access may be limited in their use.
Prerequisites
Access to NetLease > NetLease Setup > System Setup.
Users must be assigned a role with permission to use import tools or update system features.
Step-by-Step Process
Navigate to the Suitelet Updater Tool
There are two paths to access the tool:Go to NetLease> NetLease Setup > System Setup, then select Import Tools > Bulk Suitelet Access Import Tool.
Alternatively, within the System Setup page, select the -Update All Suitelets- link under system features tab.
Select Roles for Update
Once on the tool page, a permissions interface will appear.Highlight all the roles that need updated Suitelet access.
Use Select All Roles or Uncheck All Roles for bulk role selection.
Select Suitelets for Access
Check the specific Suitelets you wish to assign to the selected roles using the checkboxes.
Use Mark All or Unmark All to quickly modify selections.
Apply Updates
Click Update Deployments to process the changes.
The system will begin processing and display a success banner upon completion, indicating the number of Suitelets updated.
Use Permission Templates (Optional)
Select a predefined Permission Template to auto-fill permission checkboxes based on common configurations.
This helps avoid manual selection or using the bulk mark/unmark options.
Limitations/Things to Be Aware Of
Changes made are applied immediately upon clicking Update Deployments.
If a role or Suitelet is misconfigured, you will need to re-access the tool to correct assignments.
Templates are helpful but should be reviewed before applying to ensure they meet specific organizational requirements.
Restrict Feature Permissions
| Category | Description | Example |
| 840 to 842 Conversion | Select users that will have the ability to convert leases from 840 to 842 if applicable. | Lease Reviewer |
| AI Upload | Select users that will have the ability to upload lease agreements in PDF to extract keep details in order to create a new lease record. | Lease Preparer |
| Approve Lease Transactions | Select users that will have the ability to approve lease transactions. Note if auto approve has been selected, feature restriction will not apply. | Lease Reviewer |
| Bulk Permissions Uploader Tool | Select users that will have the ability to use the bulk permissions uploader tool located in the NetLease Setup | Lease Mgr/Sys Admin |
| Close Out Leases | Select users that will have the ability to update a "Pending Close Out" lease to "Complete". | Lease Preparer |
| Commence Leases | Select users with ability to switch lease status from pending to commence. Commenced leases are queued for journal entries. | Lease Preparer |
| Create Lease | Select users with ability to create leases. | Lease Preparer |
| Generate Schedule | Select users with the ability to generate schedules. | Lease Preparer |
| Import Accounts & Types Tool | Select users with the ability to import accounts and lease types. | Lease Mgr/Sys Admin |
| Mass Modification | Select users with the ability to mass modify leases. | Lease Preparer |
| Modify Lease | Select users with the ability to modify lease terms. | Lease Preparer |
| NetLease Setup | Select users with the ability to update the NetLease global settings. | Lease Mgr/Sys Admin |
| Percentage Rent | Select users with the ability to process percentage rent. | Lease Preparer |
| Process Bills | Select users with the ability to process bills. | AP Clerk |
| Process Go-Live Journals | Select users with the ability to process go-live journal entries. | Lease Preparer |
| Process Monthly Amortization Journals | Select users with the ability to process monthly amortization journal entries. The following process applies for both new leases and establishing new balances as amortization on existing leases. | Lease Preparer |
| Process Reclass Journals | Select users with the ability to process reclass journal entries. Reclass the short-term portion of the lease liability from long-term to the defined short-term lease liability. | Lease Preparer |
| Renewal Option | Select users with the ability to process lease renewal contract provisions. | Lease Preparer |
| Single Lease Rewind | Select users with the ability to refresh a single lease to a specific period using the "Rewind" quick access button on the lease record. This refresh will delete all applicable journal entries. | Lease Mgr/Sys Admin |
| Suitelet Permissions | Select users with the ability to use the Suitelet Permissions Tool to quickly update this listing of NetLease specific Suitelets. | Lease Mgr/Sys Admin |
| Terminate Leases | Select users with the ability to early terminate a lease. | Lease Preparer |
| Time Machine | Select users with the ability to refresh current lease records. Function will cause all the journal entries to be deleted and will bring the lease back to the selected period. DELETION OF ENTRIES IS PERMANENT. | Lease Mgr/Sys Admin |
| Transfer | Select users with the ability to transfer leases. | Lease Preparer |