NetClose - Assignees and Approvers

Overview

When the Flux Approvals Global Setting is enabled, users can configure Assignees and Approvers for Flux Analysis records through multiple methods. Assignees and Approvers can be configured at the Scenario, Account, or Account and Subsidiary level. 

Scenario Level

The Assignee and Approver(s) can be configured at the Flux Scenario Level. When the Assignee and/or Approver(s) are populated on the Generate Flux Scenario page, then the same Assignee and Approver(s) will be used for every Flux Analysis record that is created for the scenario. 

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Account Level

The Assignee and Approver(s) can be configured at the General Ledger Account level. This can be configured in two different ways. When NetClose is installed, users can add the NetClose Flux Assignee and NetClose Flux Approver using the fields on each Chart of Account Record in NetSuite. 

Alternatively, the Assignee and Approver(s) can be configured from the Setup Flux Analysis Page, which can be located by navigating to NetClose > Setup > Enable Flux Analysis Accounts from the NetSuite Center Tab. On this page, users can double-click on the Assignee and Approvers columns for each General Ledger Account and select the Assignee and Approver(s) that should be used when a Flux Analysis Record is generated for that account. 

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Account and Subsidiary Level

Finally, an Assignee and Approver(s) can be configured at the Account and Subsidiary level. This allows a company to have a different Assignee or Approver(s) for the same General Ledger Account based on the Subsidiary that the Flux Analysis Record is created for. This is also configured from the Setup Flux Accounts page. To specify the Subsidiary you want to configure click on the Pencil Icon on the far right column of the Setup Flux Accounts table. This will open a window (shown below) where users can add specific mapping of Assignee and Approvers for each subsidiary.  View full size

When the Account Flux Mapping is configured, when a Flux Analysis Scenario is created, any Account that has Subsidiary Mapping will use those specific Assignees and Approvers. If there are Subsidiaries that do not have specific mapping, then those Subsidiaries will use the Assignee and Approver(s) from the Chart of Accounts record, which is also found on the face of the Setup Flux Accounts table. 

Hierarchy

NetClose will determine the Assignee and Approver(s) that should be used in the following order. 

1. If the Assignee and Approver(s) are populated on the Generate Flux Scenario Page, this will supersede any Account or Account and Subsidiary level mapping.
2. If the Account and Subsidiary level mapping is configured, then this will supersede any Account-level mapping.
3. If there is no Assignee or Approver(s) on the Generate Flux Scenario Page and no Account and Subsidiary level mapping, then the Account-level Assignee and Approver(s) will be used.

Importing Assignees and Approvers

The Account-level Assignees and Approvers can be configured using a CSV import of the NetClose Flux Analysis Assignee and NetClose Flux Analysis Approvers fields of the Chart of Accounts record.

The Account and Subsidiary level Assignees and Approvers can be configured using a CSV import of the NetClose Flux Account Mapping Custom Record Type.