NetRental - Create a New Rental Contract

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Overview

This article outlines the steps required to create a new rental contract in NetRental. A rental contract is the foundational record used to manage customer rentals, including the setup of billing terms, customer information, and organizational classifications. While specific field availability may vary depending on your account configuration, this article focuses on the core fields required to successfully create and save a rental contract.

Key Assumptions

• You have the NetRental application installed and configured.
• You have access to the NetRental tab and permission to create new rental contracts.
• Required fields in your NetSuite environment may vary depending on your custom setup.

Prerequisites

• Ensure the customer you intend to use is already set up in the system.
• Know your required billing frequency and method.
• Confirm your department, class, and location classification details (if used in your organization).

Step-by-Step Process

1. Navigate to:
   NetRental > Manage Rental Contracts > New
2. A blank Rental Contract form will open.
3. Customer Selection

• In the Customer field, select the customer you are creating the rental contract for.
• Example: Smith Construction
• Upon selection, the Subsidiary will be automatically populated based on the customer record.

4. Classification Fields (optional based on your setup)

• Department – Select the relevant department.
• Class – Select the appropriate class.
• Location – Choose the location tied to this rental.
4. Billing Information

• Billing Frequency – Select the relevant frequency, for example Monthly.
• Billing Method – Select the relevant method, for example Time-Based.

Note: Additional billing methods and configurations are covered in a separate article.

6. Auto-Bill and Auto-Renew

• Deselect both Auto Bill and Auto Renew checkboxes if not needed.

These features are covered in more detail in their respective articles.

7. Additional Required Fields
   • If your environment includes additional required fields (based on customization), ensure they are completed before proceeding.
8. Save the Rental Contract

• Click Save at the top of the form to finalize and create the new rental contract.

Limitations/Things to Be Aware Of

• Fields and layout may vary depending on account-specific configurations.
• Required fields will depend on how your NetSuite environment has been set up by your administrator.
• Auto Bill and Auto Renew should only be enabled once their functionality has been fully configured and understood.

Troubleshooting

• Error on Save: Ensure all required fields (including custom fields) are filled in.
• Missing Customer: Confirm the customer is active and visible within your role’s subsidiary and permissions.
• Subsidiary Not Populating: Check that the customer record has a valid subsidiary assigned.