NetClose - Reconciliation Upload Template

Overview

Netgain has developed basic upload templates that can be used to upload reconciliation details in batch.

Step by Step Process - Parent Account Grouping

1. Fill out the applicable information in the NetClose Reconciliation Upload Template
2. Complete the GL Account Mapping upload
3. Prepare the "Account Grouping Template" tab as a CSV file for upload
   1. Delete any informational or example rows View full size
   2. When finished updating the Excel File, save it in a known location as a .csv file
4. Navigate to the Import Assistant by accessing Setup > Import/Export > Import CSV Records
5. With the Import Assistant open, update the Import Type to Custom Records and the Record Type drop-down to NetClose Account Grouping
6. Under the CSV files section, click on the Select button and upload the .csv file you saved View full size
7. Select Next to progress to the Step 2 Import Options
8. Within the Import Options section, make sure Add is selected and "Run Server SuiteScript and Trigger Workflows" is checked View full size View full size
9. Select Next to progress
10. After progressing through File Mapping, you will be prompted for Field Mapping
11. Note that NetSuite tries to directly map all the fields it can recognize. When fields are not recognized, they must be manually matched between the .csv upload file and NetSuite fields
    1. The recommendation is to match based on Internal ID for applicable fields View full size
12. If the fields are mapped correctly and the field contents match the field values in NetSuite, select Save & Run or Run as desired View full size View full size
13. To view the status of the upload, select "Import Job Status" in the Confirmation banner or navigate to Setup > Import/Export > View CSV Import Status View full size
14. When complete, the status will change to complete and show the records imported successfully View full size
15. In the event of a failed upload, review the logs for the specific reasons, make necessary updates to the CSV file, and repeat the above steps
16. To review your account groupings, go to NetClose > Setup > Account Groupings & Rules and select the View as Parent Groupings Only

View full size

Step by Step Process - Child Account Grouping

1. Fill out the applicable information in the NetClose Reconciliation Upload Template
2. Complete the GL Account Mapping upload
3. Complete the Account Grouping Upload
4. Prepare the "Child Account Grouping" tab as a CSV file for upload
   1. Delete any informational or example rows View full size
   2. When finished updating the Excel File, save it in a known location as a .csv file
5. Navigate to the Import Assistant by accessing Setup > Import/Export > Import CSV Records
6. With the Import Assistant open, update the Import Type to Custom Records and the Record Type drop-down to NetClose Account Grouping
7. Under the CSV files section, click on the Select button and upload the .csv file you saved View full size
8. Select Next to progress to the Step 2 Import Options
9. Within the Import Options section, make sure Add is selected and "Run Server SuiteScript and Trigger Workflows" is checked
10. Select Next to progress
11. After progressing through File Mapping, you will be prompted for Field Mapping
12. Note that NetSuite tries to directly map all the fields it can recognize. When fields are not recognized, they must be manually matched between the .csv upload file and NetSuite fields
    1. The recommendation is to match based on Internal ID for applicable fields
    2. One of the most important fields to map is the Parent Group Name or Parent Rule  View full size
13. If the fields are mapped correctly and the field contents match the field values in NetSuite, select Save & Run or Run as desired
14. To view the status of the upload, select "Import Job Status" in the Confirmation banner or navigate to Setup > Import/Export > View CSV Import Status View full size
15. When complete, the status will change to complete and show the records imported successfully View full size
16. In the event of a failed upload, review the logs for the specific reasons, make necessary updates to the CSV file, and repeat the above steps
17. To review your child account groupings, go to NetClose > Setup > Account Groupings & Rules and select the View as Child Groupings Only

1. View full size
2. You may also review by selecting the parent account grouping record and the 'Children' subtab View full size