NetClose - Amortization Field Reference

Overview

This article catalogs every field on a NetClose Amortization record in the order the fields appear on the record. Use it as a companion to Creating an Amortization.

The same fields apply regardless of how the amortization is created. What differs is how the values get populated - by the user in the UI, by the CSV importer, or by the auto-create flow sourcing them from the transaction.

Primary Information

Field	Description
ID*	Identification for the amortization. Auto-filled in sequential order from last amortization.
Name*	A unique, descriptive name for the amortization. Shown in lists, reports, and on generated journal entries. Required.
Vendor	The vendor the amortization is running through, if applicable. Must already exist in NetSuite as a vendor.
Currency*	The currency of the amortization amount. NetSuite multi-currency must be enabled to use a non-base currency. Required.
Type*	The Amortization Type that drives the default Term and the default GL accounts (Balance Sheet, Income Statement, Clearing). Required.
Status	Auto-populated by the system. Reflects the lifecycle state of the amortization: Pending (created, awaiting commencement), Commenced (active, journal entries posting each period), Complete (all periods recognized), or Written-Off (terminated before completion via the Write-Off action).
Subsidiary	The subsidiary the amortization posts to. Required on OneWorld.
Department	The department the amortization is assigned to. Must already exist in NetSuite.
Class	The class the amortization is assigned to. Must already exist in NetSuite.
Location	The location the amortization is assigned to. Must already exist in NetSuite.
Description	Free-text description of the amortization. Use Description for context the Name doesn't convey.

Schedule Information

Field	Description
Capitalization Date*	The date the amortization was originally capitalized. Required.
Start Date*	The date NetClose will start amortizing. Usually the same as the Capitalization Date. During a cutover migration, this is the date you want NetClose to take over from your prior system. Required.
End Date*	The end date of the amortization. Required.
Term (Months)*	The number of months over which the amortization recognizes. For a cutover migration, this is the remaining term as of the Start Date, not the original full term. Required.
Amount*	The total amount to amortize over the term. For a cutover migration, this is the remaining amount as of the Start Date. Required.
Remaining Balance	Auto-populated by the system. The amount left to recognize, calculated from the schedule as journal entries post each period.
Remaining Periods	Auto-populated by the system. The number of periods left in the schedule. Decreases by one each time a journal entry posts.

Shared Transactions

Shared Transactions licensing required

The two fields in this section apply only if you have the Shared Transactions by Netgain product licensed and allocation templates configured.

Field	Description
Income Statement Allocation Template	The Shared Transactions template used to allocate the income statement (expense) account across subsidiaries or segments when journal entries post.
Balance Sheet Allocation Template	The Shared Transactions template used to allocate the balance sheet (deferral) account across subsidiaries or segments when journal entries post.

Accounting Information Subtab

Field	Description
Balance Sheet Account*	The balance sheet account the amortization posts against. Auto populated when an Amortization Type is selected. Can be overridden if the amortization should post to a different account than what's on the Type. Required.
Income Statement Account	The income statement (P&L) account the amortization posts against. Auto populated when an Amortization Type is selected. Can be overridden if the amortization should post to a different account than what's on the Type. Required.
Clearing Account	The clearing account the amortization posts through, if applicable.
Accounting Book	The accounting book the amortization's journal entries post to in multi-book setups. If blank, defaults to the Accounting Book on the Amortization Type. See Create a Multibook Amortization.
Source Transaction	The bill, journal entry, or invoice the amortization was created from, if any. Auto-populated when using Create from Transaction or Auto-Create. Enables one-click drill from generated journal entries back to the originating transaction.
Parent Amortization	A parent amortization that this one rolls up under. Use to group related child amortizations - for example, splitting a single contract across multiple expense accounts where each split is its own amortization but all share a parent for rollforward reporting. The parent must already exist (or be earlier on the same CSV import list).
No GL Impact	When checked, no journal entries are generated for this amortization. The schedule still calculates and the amortization moves through Pending → Commenced → Complete on its normal lifecycle, but no GL activity posts. Use for tracking-only amortizations or for scenarios where the underlying GL activity is being posted through a separate process.

System Notes

Field	Description
Inactive	Standard NetSuite checkbox. When checked, hides the amortization from list views and prevents new references; does not delete the record.
Flagged for Mass Update	Used by NetSuite's Mass Update tool to mark records included in a batch operation. Typically transient - set when the Mass Update queues the record and cleared once processing runs.
Is Schedule Generated	Set to true automatically once Generate Amortization Schedules has built the schedule lines for this amortization. Required to be true before commencement.
Entries Ran	Set to true automatically once at least one period's journal entries have been generated for this amortization via Run Monthly Amortization Journals. Used by NetClose to gate certain edit operations - commenced amortizations with entries already run are protected from certain field changes.
Script Execution Log	Captures messages and errors from background scripts that operated on this amortization (schedule generation, commencement, journal runs, modifications, transfers, write-offs). Use to diagnose failed background jobs.
Processing Status	A transient text field set during background operations. Values include Transfer In Progress (during a Transfer) and Modify In Progress (during a modification or write-off). The field clears when the background job completes.

Files

Field	Description
Attach File	Standard NetSuite file attachment. Use to attach supporting documentation (contract, vendor invoice, board approval) directly to the amortization record.

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