NetCash Configure Permissions
Overview
This article outlines the required and optional permission configurations available in NetClose. Before configuring any permissions, the NetCash SuiteApp must be installed in the NetSuite instance. Please see the articles linked below for more detailed walkthroughs.
Step-by-Step Process
Assign NetCash User Access (Required)
To enable access to the NetCash application, each user must be designated as a NetCash User.
- Navigate to Setup > Users/Roles > Manage Users.
- Locate and open the employee record, then select Edit.
- In the NetCash subtab, set the NetCash User Type to Full.
- Click Save.
Adding NetCash users in bulk
To add users in bulk, populate the NetCash Roles and Permissions Input Template on the NetCash Users tab. Then, do a NetSuite CSV import to edit employee records.
Grant NetCash Administrator Role (Optional)
For those needing administrative access, you can assign the NetCash Administrator role.
- Navigate to Setup > Users/Roles > Manage Users.
- Locate and open the employee record, then select Edit.
- On the employee record, go to the Access subtab.
- Add the NetCash Administrator role.
- Click Save.
NetCash Granular Permissions Guide
Access to NetCash features is permission-based and tied to specific record types. The table below outlines the required permissions for each page within NetCash. To update roles, see Updating Roles below.
NetCash Journal Entries
Creating and deleting journal entries in NetCash adheres to NetSuite’s native transaction permission structure. Only users with permission to create transactions in NetSuite can manually generate journal entries through NetCash. Similarly, only users with delete permissions will see the option to delete a journal entry when unmatching transactions from the Review Matches page.
| Permission | Description |
| NetCash Bank Account | Grants access to the custom bank account record linked to bank institutions. Typically required during initial setup and primarily used for administrator-level tasks. |
| NetCash Automation Rule | Provides access to bank automation rules. Typically required during initial setup. |
| NetCash Automation Rule Group | Grants access to automation rule groups. Typically required during initial setup. |
| NetCash Bank Institution | Provides access to the Bank Connect page and the bank institution record. Typically required during initial setup. |
| NetCash Match Group | Allows visibility into the underlying native bank matching group, which isn’t accessible through the UI. Access is generally not necessary. |
| NetCash Match Item | Provides access to review bank-to-transaction matches, including auto-matched transactions requiring approval, manual matches, and approved transactions. Essential for ongoing bank reconciliations. |
| NetCash Matching Criteria | Provides visibility into the underlying native bank matching criteria, which isn’t available through the UI. This access is generally not necessary. |
| NetCash Bank Transaction | Provides access to view bank transaction records. Required for ongoing bank reconciliations. |
| NetCash Comment | Grants access to NetCash comments. Necessary for ongoing bank reconciliations. |
| NetCash Global Settings | Allows updating of NetCash global settings. Typically required during setup and primarily for administrator-level tasks. To access the Global Settings, a user will also need the Enable Features NetSuite permission. This can be found under Permissions > Setup > Enable Features of each Role in NetSuite. |
| NetCash Reconciliation | Provides access to the NetCash Reconciliation page. Required for reporting availability. |
| NetCash Automation Rule Filter | Provides visibility into the underlying native rule filters not accessible through the UI. Access is generally not necessary. |
| NetCash Transaction Template | Provides visibility into the underlying native rule transaction template not accessible through the UI. Access is generally not necessary. |
| NetCash Transaction Template Line | Provides access to the underlying native rule transaction template lines not visible through the UI. Access is generally not necessary. |
| NetCash Import | Grants access to the NetCash Bank Activity import page for manually uploading bank transactions. |
| NetCash Import Template | Provides access to NetCash Bank Activity import templates. |
| NetCash Journal Entry | Provides access to NetCash Journal Entries if using custom transaction types. |
| NetCash Transfer | Provides access to NetCash Transfer Entries if using custom transaction types. |
Updating Role Permissions (Required)
For first-time setup and easy bulk changes, see NetCash - Bulk Custom Role Permissions Import Tool.
To add or edit permissions on individual role records directly, follow the steps below.
- Navigate to the role record via Setup > Users/Roles > Manage Roles
- Select Edit on the role.
- On the Permissions subtab > go to Transactions or Custom Records.
- Add or edit the desired permission.
- Click Save.
