Shared Transactions - Shared Payments - Sourcing Location
Overview
The Shared Payments feature in Netgain Shared Transactions is designed to support clients paying or receiving cash in a different subsidiary than the subsidiary that received a bill or invoice. In cases where the location needs to be sourced onto this Shared Payments Journal Entry, additional setup is required. Other native NetSuite segments will flow automatically.
Setup
Create a new Transaction Line Field by navigating to Customization > Lists, Records, & Fields > Transaction Line Fields > New. Label the field "Destination Location" or a different name that meets system requirements and that will be easily understandable. Select "List/Record" as the Type and select the "Location" list/record. Then, select the applicable transaction types.
Now that the field has been created, proper sourcing needs to be set up. Navigate to Netgain > Setup > Shared Transaction Sourcing.
Create a New Sourcing Record for Destination Location.
Under the "Transaction Line Copy Column" field, select "Destination Location" or the other applicable label for the transaction line field that was previously created. Under the Advanced Configuration tab, select "Location" from the drop down under "Shared Payments: To Bill".
Sourcing is now configured to enable the location to flow onto the generated intercompany bill.
Companies with Location as a Required Field
If you have Location as a required field in your NetSuite environment, then you will need additional setup. Each Location is unique to a single Subsidiary, which means the Location on the source transaction is not available in the paying Subsidiary. To accommodate this, you will need to have Shared Transaction Source records for Location (this is created by default when installing Shared Transactions) and Destination Location. Under Advanced Configuration, you must select Location as the value for Shared Payments: To Bill. When there are two Sourcing records for Shared Payments pointing to the Location field, Shared Payments will know to take the value under Location and use that for the Originating Subsidiaries Location on the Shared Payments Journal Entry and to use the Destination Location as the Location for the Receiving Subsidiary on the Shared Payments Journal Entry.